theUNDERGROUND Policies Overview – Applicable to Students in Gr 6-12
You can register your student for theUNDERGROUND program at any of our sites here: www.themeetinghouse.com/register
The following are highlights from our Plan to Protect policies. We encourage you to take the time to read the full policies in our Plan to Protect available at www.themeetinghouse.com/plantoprotect
We love to share highlights of what’s going on in theUNDERGROUND – this means that a youth staff/coordinator or an authorized photographer may take photos during an event or program for ministry purposes.
Communication & Social Media Highlights
Social media is a major part of our culture and a means by which we interact with the children who are a part of our ministry. As ministry personnel interact online with children who are a part of our ministry, we want to ensure the safety of all parties involved.
Social Media: The approved methods of social media interaction between students and ministry personnel are Facebook, Twitter & Instagram. Social media interaction is done publically (writing on Facebook walls) or including a second leader in messages.
Phone, Texts & Emails: Text messaging and phone conversations are to be used to exchange event details or for brief check-ins, not as a means of building relationships or having deeper conversations. Leaders should move these conversations to Facebook or email (cc’ing another leader) whenever possible. Emails will include a second leader.
Meeting w/ Students Outside of Regular Programming
We encourage leaders to connect with students on a regular basis, which sometimes means in-person check-ins and meetings outside of regular ministry programing. (For example: a small group games night or connecting over a hot chocolate at Tim Hortons.) When a staff member or volunteer recognizes the need to meet with a student, written or verbal consent from the parent / guardian must be obtained prior to the meeting and all meetings must happen in a public place.
We value offering a safe and secure environment for kids to learn in and to grow, and want to partner with you as parents/guardians to ensure the safety of our students – please feel free to ask any questions you have along the way.